Privacy and Data Protection Policy

1.This policy

1.1 International Labmate Limited (we) are the data controller in relation to personal data we collect from you in connection with our provision of products and services. We are a publishing and event company specialising in the scientific field. We operate many magazines, conferencing activities and exhibitions globally. All our regional office locations can be seen on the contact us page of this website. This policy sets out how we'll use your personal data.

1.2 We are committed to protecting and respecting your privacy.

1.3 We are registered in England and Wales International Labmate Limited under company number 05818810 and have our registered office at Oak Court Business Centre, Sandridge Park Porters Wood, St Albans, Hertfordshire AL3 6PH. You can contact our data protection officer (DPO) at our registered office or by email to

1.4 This policy (together with any terms and conditions that have been notified to you and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

2. Information we collect from you

2.1 We recognise the importance of protecting the information we collects from data subjects in our operation. To this end we will take all reasonable steps to maintain the security, integrity and privacy of any information provided to us.

2.2 We will ensure that any personal identifiable information (Data) we collect will be adequate, relevant and not excessive for the purposes required. It will be kept accurate and up-to-date based on information provided, and to the best of our ability thereafter.

2.3 Personal Data we collect may include;

  • Your name
  • Your address - for postal fulfilment
  • Your email address - for email fulfilment
  • Confirmation you are over 16 years of age
  • Records of the information you have viewed on our portals, or exhibitions you have registered for or attended: and
  • Education or industry and employment information

2.4 Collecting this Data is essential to us being able to provide you with our services. If we are not able to collect this personal data, our ability to provide a high level service to you may be limited. We will not collect any personal data from you that we do not need in order to provide services to you. Our business is to provide free, up to date media content and exhibitions to our customers via on and offline products we offer.

3. How we use your information

3.1 A key requirement of UK Data Protection law is that we have a lawful basis for processing your personal data. Where the data is collected for the purpose of fulfilling a contract with you, we will use your personal data on the basis that processing is necessary to fulfil that contract. Where the data is collected for all other purposes (outlined below), we will process your personal data on the basis that you have given consent via our consent form or that we have a legitimate interest to process the personal data.

3.2 We will use information you give to us and which we collect from you:

(a) To provide information, products and services that you request from us;

(b) To provide you with information about other services and products that we offer that are similar to those that you have enquired about or which we reasonably consider may be of interest to you where you have given your consent to this or where we have a legitimate interest to do so; and

(c) To notify you about changes to our services.

3.3 It is necessary for us to process data in order tofulfil a contract with youas follows:

(a) We organise and manage specialist conferencing and events around the world. When you register with these events via their own portals, we will process your data to complete the registration process. You may receive an email confirming your attendance.


(c) Our main business is syndicating information on scientific advances and putting you in contact with manufacturing companies that you may request information from. When you fill in a 'request for more information' form on our website, you will be asked to submit this request, and we will inform you where the information you supply is being shared. The manufacturing company may then communicate directly with you to assist in your requirements.

(d) We have many products and services listed on our websites, and in our printed media which are supplied to us by manufacturing companies. If you request information from one or more of these companies, your details will be shared with that company in order for them to communicate with and help you. You will be notified of this action before you fill in the form, or submit your request. Only information which you have granted access to will be shared with our advertising companies. This is referred to as a 'request more information'.

(e) Data we have collected from you may be transferred to other companies outside the UK and the European Economic Area in accordance with data protection law. We impose contractual obligatio